Procurement Business Officer

If you are looking to join NWSSP, please see the additional information below that may be of interest to you: -

Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg

The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4

Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English

The Agenda for Change Pay Award for 2026/27 is effective from 1st April 2026.

Please note successful applicants with a start date from 1st April onwards the salary will be as per the 2026/27 pay award. For further detail the pay circular is available via this link https://www.nhs.wales/files/pc-resources/afc-w-02-2026-pdf-pdf?ts=1773244958086

Job Overview

NHS Wales Shared Services Procurement is an established Procurement Service assisting the Health Boards and Trusts across Wales to deliver patient centred services. We are an award-winning service focusing on value, safety, excellence, innovation and quality. Our aim is to have seamless procurement processes in place that releases clinical time to focus on patient care and develop a value based procurement approach based around patient outcomes.

Procurement Services have a vacant Procurement Business Officer position. This is an excellent opportunity to develop your procurement career in a dynamic, challenging and high profile environment.

We are committed to the development of our staff and each year we are able to support the progression of our staff through the levels of CIPS qualifications - our goal is to have a fully skilled, dedicated professional workforce that supports NHS Wales in all areas of the Procure to Pay process.

Main duties of the job

Contributes to being the interface of Procurement between NWSSP Local Procurement and our customers and will assist in representing the function at various levels. Additionally, the post holder will assist in informing on the status/priority of category work plans across the Trust. This will involve liaison with user departments and NWSSP at all levels to promote procurement input into partner organisations’ business plans at the earliest opportunity.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria

• Qualified to CIPS (Level 4)/NVQ2/3 or equivalent experience
• 5 GCSE’s grade C and above, including Maths & English or equivalent experience
• Knowledge of professional purchasing principles acquired through NVQ level 3 or Advanced Certificate in Procurement and Supply, plus knowledge of contract law acquired through short courses and experience
• Previous work experience in a contracting function: e.g. able to construct specifications, appraise suppliers, invite tenders & evaluate bids, terms and conditions of contact

Desirable criteria

• Awareness of Business planning principles
• Working knowledge of quality systems and procedures including problem solving techniques
• Knowledge of best practice, benchmarking and performance measurement techniques

Experience

Essential criteria

• Proven ability to establish and enhance effective working relationships with stakeholders

Desirable criteria

• Experience of managing staff
• Ability to analyse and interpret complex data sets

Skills and Attributes

Essential criteria

• Ability to work to deadlines
• Ability to work positively as part of a team
• Ability to follow work through to completion
• Excellent organisational skills
• Proven ability to prepare documentation utilising Microsoft products that are both structurally and grammatically correct and capable of final presentation
• Competent in the use of Microsoft Products
• Proven communication skills
• Excellent interpersonal skills

Desirable criteria

• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh

We are committed to flexible working and equal opportunities.

If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.

Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Applicant requirements

Welsh language skills are desirable

Documents to download

• English JD/PS (PDF, 456.4KB)
• JD&PS Welsh (PDF, 528.3KB)
• OH Functional Requirements Form (PDF, 728.5KB)
• NWSSP Recruitment Services Privacy Notice (PDF, 696.3KB)
• NWSSP - About Us (PDF, 6.6MB)
• NWSSP - Our Benefits (PDF, 490.4KB)
• NWSSP - Buddion (PDF, 458.9KB)
• PCGC -Amdanom (PDF, 6.7MB)
• Guidance Notes for Applicants (PDF, 322.5KB)
• Integrated Medium Term Plan 2025-2028 (PDF, 15.1MB)
• Integrated Medium Term Plan 2025-2028 - Cymraeg (PDF, 18.0MB)

Further details / informal visits contact

Name Jane Boult Job title Senior Procurement Business Manager Email address Jane.Boult@wales.nhs.uk Telephone number 02921 500648 Additional information

Helen James

Assistant Head of Operational Procurement

Helen.C.James@wales.nhs.uk