Skilled Worker

Position: new Skilled Worker Visa
Responsibilities

• Efficiently manage purchasing activities, including placing orders with suppliers while ensuring a high level of customer service.
• Timely and accurate execution of administrative and maintenance tasks related to procurement systems and buying processes.
• Process electronic requisitions within the Trust’s purchase-to-pay system.
• Collaborate with service users to offer procurement guidance, address inquiries, and ensure their needs are fulfilled.
• Utilise telephone and electronic communication to gather quotations from suppliers.
• Assess received offers and reach agreements with service users regarding the products and services to be acquired.
• Manage a specific range of low‑value contracts and actively contribute to the department’s savings objectives and targets.
• Process and place orders promptly to acquire goods and services efficiently and in a timely manner.
• Carry out purchasing activities in compliance with Trust protocols, Standing Orders, Standing Financial Instructions, Professional Codes of Practice, and applicable regulations.
• Foster strong relationships with user departments to ensure delivery of exceptional customer service.
• Inform service users about the correct procedures for requisitioning and ordering, ensuring requisitioners and authorised officers are fully aware of required protocols.
• Identify areas with significant expenditures, focusing on recurring low‑value orders, and communicate findings to the Supply Chain Manager and Strategic Procurement teams.
• Engage proactively with the Trust’s Supply Chain team to address and resolve delivery inquiries, establishing effective delivery arrangements.
• Engage proactively with the Trust’s Invoice Payments Team to resolve invoice‑related queries and establish efficient payment arrangements.
• Engage proactively with suppliers to establish agreements on pricing and delivery schedules, addressing any inquiries.
• Request quotes from suppliers, assess received proposals, and collaborate with service users to determine products and services to acquire.
• Collaborate with project teams, budget holders, and Strategic teams to prepare summaries of quotations and tenders, assess offers, and provide recommendations on contract awards.
• Oversee competitive quotation exercises for low‑value contracts under the guidance of the Supply Chain Manager.
• Actively seek opportunities for cost savings and present findings to service users.
• Cultivate a comprehensive understanding of the Trust’s national and framework contracts and ensure they are leveraged effectively.
• Document all savings realized in accordance with the Procurement Savings procedure.
• Address and resolve inquiries from system users via telephone and email, collaborating with the Supply Chain Manager to maintain accurate records.
• Generate necessary reports from procurement systems and analyse purchasing data effectively.
• Organise records and data in both electronic and paper formats with precision and efficiency.
• Perform various administrative tasks as required, including drafting letters and other documents using Microsoft Office applications such as Word and Excel.
• Manage telephone communications, organise files, and input data.
• Leverage pertinent websites for information related to contracts, products, pricing, and suppliers.
• Take charge of ongoing personal growth and enhancement through conferences, workshops, online resources, and communication platforms.
• Uphold appropriate ethical standards while conducting the Trust’s business, ensuring professionalism and integrity in all interactions with customers, suppliers, and colleagues.
• Engage in team meetings as necessary.
• Contribute to identification and development of value‑for‑money supply solutions.

We are committed to equality of opportunity and welcome applications from everyone regardless of ethnicity, disability, gender, age, faith or sexual orientation. Appointment will be based on merit alone. Flexible working will be considered in line with Trust policies.#J-18808-Ljbffr